If it's implemented in a thoughtful manner, users won't need to use it terribly often. So, yes, you're down to web access for your vault solution. Microsoft hasn't opened any API access for it. In fact there are *no* plugins (officially sanctioned anyway) for Outlook for Mac. The non-availability of plugins for Outlook for Mac is a Microsoft issue (as stated previously). Then tell them to start thinking like an Enterprise.
Go smack someone in the back of the head. (Even the tiny music school I worked for had a solution for this in the early 2000's.) There's no reason they shouldn't have an email vault-type solution that transparently to users archives old mail. You work for Sears, not a tiny art school. Relying upon a user to adequately backup their data when a legal case may hinge upon a particular email is frightening. If you get sued and are going through document discovery, email is the first thing they go after. I'm sure this plan was never passed by lawyers, as a public company would likely want some sort of email retention policy - especially for executive-level people. Relying on local endpoints as a part of your email solution is a recipe for disaster.
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They're a result of people who don't know what they're doing and can't think outside of their little boxes to look at industry best practice and see how to provide lots of storage to lots of users. In the age of cheap storage, email quotas are stone-age thinking.
So, question outside of this solution: how is this locally stored mail getting backed up? People know that PSTs have a habit of imploding, right? You'd think a 2GB PST would blow up but I've seen 600MB PSTs rip themselves apart.
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